Council Meeting Agenda

 

May 11, 2026	05:30 PM	Council Chambers
This meeting is being conducted using a hybrid in-person format where members of Council, members of the public and staff members are in-person at the Administration Centre – Council Chambers located at 217 Gideon Street, or where permitted, attend virtually through Zoom. All information including opinions, presentations, reports, documentation, etc. that are provided at a public or open meeting are considered a public record. Livestream Notice: Please be advised that Clearview Township Council meetings are livestreamed to the Township’s YouTube channel and video of the meeting is accessible to the public through YouTube. By participating in the meeting, attendees’ consent to being on video. The official record of the meeting are the approved minutes.
Land Acknowledgement I would like to begin our meeting by recognizing the First Nations, Metis and Inuit peoples of Canada as traditional stewards and caretakers of the land. We acknowledge that Clearview Township is located within the boundaries of Treaty 18, the traditional lands of the Anishinaabeg, Haudenosaunee, Tionontati, Wendat, and is the home of many First Nations, Metis, and Inuit peoples as part of an intricate nationhood that reaches across Turtle Island. At this time of truth and reconciliation, we welcome the opportunity to work together towards new understandings and new relationships and ask for guidance in all we do.

 

1.

Closed Session (3:30 p.m.)

• Recommendation:

  Be It Resolved that the next portion of the meeting be closed to the public in accordance with s. 239 (2) of the Municipal Act, 2001:

  (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;

  (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

  Topic(s) for Discussion: Deviation road court decision

1.1

Approval of Agenda

1.2

Declarations of Interest

1.3

Approval of Closed Session Minutes

1.4

Deviation road court decision

1.5

Identification of Items to Arise into Open Session

1.5.1

Deviation road court decision

1.6

Reconvene into Open Session

2.

Approval of Agenda (5:30 p.m.)

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby approve the Agenda dated May 11, 2026, as presented.

3.

Declarations of Interest

4.

Public Participation Period

Be advised that comments and views expressed under Public Participation Period are not the views of the Township of Clearview, Council, or the Administration.  

• Public Participation is limited to 15 minutes 

• Each Person is limited to 5 minutes 

• Questions or comments are to be directed to the Mayor 

• Questions shall not refer to personnel matters, litigation or potential litigation or planning matters that have already had a public meeting or any item considered confidential 

For those members of the public not able to attend the meeting in-person, written public participation can be provided through the Township’s portal. Written comments shall be received prior to noon the Friday before the regularly scheduled Council meeting. 

Remember, please share the time with your fellow citizens 

5.

Delegations and Presentations

No items.

6.

Public Meetings

No items.

7.

Approval of Council Meeting Minutes

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby approve the Minutes of the April 27, 2026, Council Meeting and the April 29, 2026, Special Council Meeting, as presented.

8.

Correspondence and Information Items

8.1

Closed Session Report (if any)

8.2

Bill 100 Better Regional Governance Act, 2026 - Support Resolution

Item requested to be added to the agenda by Mayor Measures

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby supports the correspondence and request from the Western Ontario Warden's Caucus to the Province, that any changes involving upper-tier municipalities:

  • Maintain locally election leadership as a cornerstone of municipal governance
  • Recognize the distinct roles and structures of counties, regions and cities
  • Reflect rural and regional realities, including geography and service delivery responsibilities; and,
  • Be developed in partnership with municipalities through meaningful consultation; and,

  Further That the Township of Clearview formally requests that the Province amend Bill 100 to allow Simcoe County Council to retain the authority to appoint its own Warden/Chair; and,

  Further That a copy of this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, local Members of Provincial Parliament, Simcoe County Council, and all lower-tier municipalities within Simcoe County. 

8.3

NVCA Media Release - NVCA launches permit progress tracking tool

8.4

County Release - Compost sales return to County Waste Facilities May 4 to 23

8.5

County Release - County of Simcoe celebrates grand opening of the extended Barrie Collingwood Railway Active Transportation Trail

8.6

County Release - County of Simcoe Recognizes May as Health and Emergency Services Appreciation Month

8.7

NVCA Board Highlights April 2026

9.

Council Reports and Community Announcements

9.1

Ward Reports

10.

Department Reports

10.1

Public Works

10.1.1

Report # PW-006-2026 - Stayner (Zancor Subdivision) Stormwater Management Pond Cleanout

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report PW-006-2026 (Stayner (Zancor Subdivision) Stormwater Management Pond Cleanout) dated May 11, 2026; and,

  1. That Council award the tender for the Stayner (Zancor Subdivision) Stormwater Management Pond Cleanout to Vasq Ltd. in the amount of $211,073.12 (excluding HST)

10.1.2

Report # PW-008-2026 - Encroachment By-law Amendments (Boulevard Garden Encroachments)

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PW-008-2026 (Encroachment By-law Amendments – Boulevard Garden Encroachments) dated May 11, 2026; and,

  1. That Council supports the proposed amendments to Encroachment By-law 25-40 as it relates to boulevard garden encroachments, outlined in Appendix A to this report; and,
  2. That Council directs staff to present a By-law at the May 25, 2026, meeting, to amend Encroachment By-law 25-40 to reflect the supported changes; and,
  3. That Council directs staff to amend the Fees and Charges By-law to add a one-time fee of $50.00 for a boulevard garden permit.

10.1.3

Report # PW-009-2026 - Rubber Tired Backhoe Purchase

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PW-009-2026 (Rubber Tired Backhoe Purchase) dated May 11, 2026; and,

  1. That Council approve the purchase of a 2026 Caterpillar 420XE Backhoe from Caterpillar (CAT), in the amount of $238,619.51 + HST.

10.1.4

Report # PW-010-2026 - Motor Grader Purchase

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PW-010-2026 (Motor Grader Purchase) dated May 11, 2026; and,

  1. That Council approve the purchase of a 2026 John Deere 772 Motor Grader from John Deere, in the amount of $672,618.49 + HST.

10.1.5

Report # PW-011-2026 - Sidewalk Tractor Purchase

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PW-011-2026 (Sidewalk Utility Tractor Purchase) dated May 11, 2026; and,

  1. That Council approve the purchase of a Trackless MT7 Utility Tractor from Joe Johnson Equipment, in the amount of $210,950 + HST.

10.2

Parks and Recreation

10.2.1

Report # PCR-011-2026 - Amendment to the Arena and Sports Field Allocation Policies

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PCR-011-2026 (Amendment to the Arena and Sports Field Allocation Policies) dated May 11, 2026; and, 

  1. That Council approve the amended Arena User Groups and Sports Field Allocation Policies, as presented in Appendix A and B to this report. 

10.2.2

Report # PCR-012-2026 - Creemore Arena Ice Resurfacer RFQ Results

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PCR-012-2026 (Creemore Arena Ice Resurfacer RFQ Results) dated May 11, 2026; and, 

  1. That Council approve the quotation submitted by Zamboni Company Limited in the amount of $170,925.00 plus HST for the Zamboni 450 Lithium-ion battery operated ice resurfacer for the Creemore Arena; and, 
  2. That any overages above the budgeted amount for the ice resurfacer be funded through the Arena Equipment Replacement Reserve; and, 
  3. That the former (2011) Stayner spare unit be sold off as excess equipment, and the existing Creemore Olympia (2016) be stored as a spare unit for the Clearview Parks & Recreation Department.

10.3

Finance

10.3.1

Report # FIN-005-2026 - 2026 Budget Package and Tax Rates

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # FIN-005-2026 (2026 Budget Package and Tax Rates) dated May 11, 2026; and,

  1. That By-law 26-27 to approve the passing of the 2026 Tax Rate at a blended increase of 2.09% be presented at the May 11, 2026, meeting for approval.

10.4

Planning & Building

10.4.1

Report # PB-017-2026 - Zoning By-law Amendment (Aarden - 5455 Concession 9 Sunnidale)

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # PB-017-2026 (Zoning By-law Amendment Application (Aarden)) dated May 11, 2026; and,

  1. That a Zoning By-law, generally consistent with the draft amendment found in Appendix ‘F’ for the lands municipally known as 5455 Concession 9 Sunnidale, be presented to Council for consideration and approval at the May 25, 2026, meeting.

10.5

Clerks Department & By-law Enforcement

10.5.1

Report # LS-008-2026 - Municipally Significant Event Policy

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # LS-008-2026 (Municipally Significant Event Policy) dated May 11, 2026; and,

  1. That Council supports the updated Municipally Significant Event Policy as presented in Appendix “A” to this report; and,
  2. That a by-law with the updated Policy be presented to Council for approval at the May 11, 2026, meeting.

10.5.2

Report # LS-013-2026 - Short-Term Rental Accommodation Licensing By-law Update

• Recommendation:

  Be It Resolved that Council of the Township of Clearview hereby receive report # LS-013-2026 (Short-Term Rental Accommodation Licensing By-law Draft Version) dated May 11, 2026, for information.

11.

By-laws

11.1

By-law 26-21 - Municipally Significant Event Policy

• Recommendation:

  Be It Resolved that By-law 26-21, being a being a by-law to establish a Municipally Significant Event Policy be presented and read a first, second and third time, and finally passed this 11th day of May, 2026. 

11.2

By-law 26-27 - 2026 Tax Rate By-law

• Recommendation:

  Be It Resolved that By-law 26-27, being a being a by-law to set the tax rates and levy taxes for the year 2026 be presented and read a first, second and third time, and finally passed this 11th day of May, 2026. 

11.3

By-law 26-30 - Lease Agreement 1585 Klondike Park Road (Skydive Wasaga Beach Inc.)

• Recommendation:

  Be It Resolved that By-law 26-30, being a being a by-law to authorize entering into a Lease Agreement with Skydive Wasaga Beach Incorporated for use of a portion of land located at 1585 Klondike Park Road be presented and read a first, second and third time, and finally passed this 11th day of May, 2026. 

12.

Notice of Motion/New Business

12.1

Public Sector Salary Disclosure Inflation Adjustments

Request for Addition to the Agenda made by Councillor McArthur.

• Recommendation:

  Whereas the Public Sector Salary Disclosure Act passed in 1996, requires that every public employer make available for inspection by the public without charge, a written record of the amount of salary and benefits paid in the previous year by the employer to or in respect of an employee to whom the employer paid at least $100,000 as a salary; and,

  Whereas this $100,000 salary threshold has not been updated since 1996, to reflect inflation; and,

  Whereas with consumer price index (CPI) adjustments, $100,000 is equivalent to just over $180,000 today;

  Now Therefore Be It Resolved that Council of the Township of Clearview request that the Public Sector Salary Disclosure Act be amended to reflect the impact of inflation on the $100,000 salary threshold for reporting, by either adding wording to reflect annual adjustments related to the consumer price index (CPI) or providing an adjusted salary of $200,000; and,

  That this resolution be sent to the Hon. Doug Ford, Premier; Ministry of Municipal Affairs and Housing; Simcoe-Grey MPP Brian Saunderson; the Association of Municipalities and all Ontario Municipalities.

13.

Confirmatory By-law

• Recommendation:

  Be It Resolved that By-Law 26-33, being a by-law to confirm the proceedings of the May 11, 2026, Council Meeting, be presented and read a first, second and third time and finally passed this 11th day of May, 2026.

14.

Motion to Adjourn

• Recommendation:

  Be It Resolved that the Council Meeting adjourn at ________ p.m.